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What does your caregiver workforce actually cost?

Enter your numbers. See the full picture — base wages, employer taxes, overtime, turnover, and coordinator labor — then see what a Quinable hybrid model would cost instead.

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Your Agency Numbers
Location
State
?
Your state determines SUTA (unemployment tax) rates and Workers' Compensation Code 8835 rates — both vary significantly by state and directly affect your employer cost per caregiver hour.Sources: Ballotpedia 2025 · Kickstand Insurance
Workforce
W2 Caregivers
?
Total caregivers currently on your W2 payroll. Include part-time staff — hours are entered separately. This number drives base wages, all employer taxes, and turnover cost calculations.Used in: base wages, employer taxes, turnover cost
on payroll
Average Hourly Rate
?
Average hourly wage paid to your W2 caregivers before employer taxes. National median for home health aides is $15.70/hr; CNAs typically earn $17–$20/hr depending on market.BLS OES May 2024 — Home Health Aides
$18.00
$/hr
Avg Hours Per Caregiver/Week
?
Average scheduled hours per caregiver per week. Home health aides average 28–35 hrs/week nationally. Hours above 40/week trigger overtime — this calculator applies 8% of total hours as the overtime portion, based on BLS ECEC industry average for home health.BLS ECEC 2024
32 hrs
hrs/wk
Operations
Monthly Call-Outs / No-Shows
?
Times per month a confirmed caregiver doesn't show for their shift. Each event costs roughly $275 in direct coordinator time and emergency coverage premium. CareSmartz360 (2024) estimates the full impact including client risk at $1,643/incident — this calculator uses the conservative direct-cost figure only.CareSmartz360 2024 — Conservative estimate used
12
events
Shifts where a confirmed caregiver didn't show
Coordinator FTEs (Staffing)
?
Full-time equivalent staff whose primary job is scheduling and coverage coordination. Calculated at $44,000/FTE/year — based on median home health coordinator salary of $36,000–$42,000 (BLS SOC 43-5032) plus 22% employer burden. Adjust to match your actual team size.BLS OES 2024 — SOC 43-5032
1.00 FTE
FTE
Staff primarily doing scheduling and coverage coordination
Retention
Annual Caregiver Turnover Rate
?
Percentage of your caregiver workforce that leaves and must be replaced each year. The national home health industry average is 79.2%. Each replacement costs approximately $2,600 in recruiting, onboarding, and lost productivity — per Activated Insights 2024 Home Care Benchmarking Study.Activated Insights 2024 — 79.2% national avg, $2,600/replacement
65%
%/yr
National industry average: 79.2% (Activated Insights 2024)
Current Annual Workforce Cost
?
Total annual cost of your W2 caregiver workforce: base wages + all legally required employer taxes (FICA, FUTA, state SUTA) + workers' comp + overtime premium + turnover replacement + call-out costs + coordinator labor. Does not include optional benefits like health insurance or PTO.Sources: IRS Pub 15 · BLS OES 2024 · Activated Insights 2024
 Select a state to begin
Base Wages
?
Hourly rate × avg hours/week × 52 weeks × number of caregivers. Gross pay before any employer taxes or benefits.
$—
Employer Taxes & Workers' Comp
?
Legally required employer-paid costs:

• FICA: 7.65% of gross wages (SS 6.2% + Medicare 1.45%)
• FUTA: 0.6% on first $7,000/employee/yr
• SUTA: Your state's rate on state wage base
• Workers' Comp: Code 8835 rate per $100 payroll
• Payroll admin: $130/employee/yr (ADP 2024)IRS Pub 15 · Ballotpedia 2025
$—
Overtime Premium
?
The additional 0.5× cost for hours worked over 40/week. Applies 8% of total annual hours as overtime (BLS ECEC 2024 industry average for home health). Formula: total hours × 8% × hourly rate × 0.5.BLS ECEC 2024
$—
Turnover & Recruitment
?
Cost to replace caregivers who leave. Formula: caregivers × turnover rate × $2,600/replacement. The $2,600 covers job posting, screening, onboarding, and first 30 days reduced productivity — sourced from Activated Insights 2024 Home Care Benchmarking Study.Activated Insights 2024
$—
Call-Out & No-Show Cost
?
Direct cost per call-out: coordinator rebooking time (2–3 hrs at $21/hr) plus emergency coverage premium. $275/event is a conservative estimate — CareSmartz360 (2024) puts the full operational impact at $1,643/incident when client relationship risk is included.CareSmartz360 2024 — Conservative figure used
$—
Coordinator Labor
?
Fully loaded cost of staff primarily doing scheduling and coverage coordination. $44,000/FTE/year based on median home health coordinator salary $36,000–$42,000 (BLS SOC 43-5032) plus 22% employer burden.BLS OES 2024 — SOC 43-5032
$—
Annual Cost Comparison
?
Quinable hybrid model assumes: 25% of hours shift to on-demand Quinable coverage (reducing fixed W2 workforce needed for flex/gap coverage), 40% coordinator time reduction from automated scheduling, 60% call-out cost reduction from instant digital rebooking. Quinable Growth plan: $349/month + 15% transaction fee on marketplace hours.Quinable platform pricing — Growth plan
Current Model
$—
per year
Quinable Hybrid
$—
per year
Core W2 workforce (retained at 75%)$—
On-demand coverage via Quinable (15% fee)$—
Coordinator cost (40% reduction)$—
Call-out cost (60% reduction)$—
Quinable subscription (Growth plan)$—
Estimated Annual Savings
$—
switching to a Quinable hybrid model
↓$— per month
$—
?
Total annual workforce cost ÷ total annual caregiver hours. Represents what each hour of caregiver coverage truly costs when all expenses are included.
Current Cost/Hr
$—
?
Estimated cost per hour under the Quinable hybrid model — reduced W2 core workforce + marketplace fees + lower coordinator + lower call-out costs.
Quinable Cost/Hr
$—
Saved Per Hour

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FICA employer rate (Social Security + Medicare)7.65% of gross wagesIRS Publication 15
FUTA (Federal Unemployment Tax)0.6% on first $7,000/employeeIRS Form 940
SUTA rates by state (new employer)State-specific rates & wage basesBallotpedia 2025
Workers' Comp — Class Code 8835 (Home Health)Rate per $100 payroll by stateKickstand Insurance
Overtime as % of total hours8% — home health industry avgBLS ECEC 2024
Caregiver annual turnover rate (national avg)79.2%Activated Insights / Home Care Pulse 2024
Caregiver turnover replacement cost$2,600 per replacementActivated Insights 2024
Call-out / no-show direct cost per event$275 conservative estimateCareSmartz360 2024
Staffing coordinator fully loaded cost$44,000/FTE/yearBLS OES 2024 — SOC 43-5032
Payroll administration cost$130/employee/yearADP 2024
Home health aide median wage$15.70/hr national medianBLS OES May 2024

This calculator provides estimates based on published industry benchmarks and publicly cited research. Your actual costs will vary based on your state, workforce composition, and operational practices. Quinable makes no guarantee of specific savings. All data sources are hyperlinked. This tool is free with no sign-up required.